That's over 75 forms and templates you don't have to design yourself! The files included in the Collection are designed to be used with Microsoft Word and Excel. Want to test-drive a couple?
Here are some samples you can download:. Click to download sample templates. The Theatre Template Collection was created by a woman who has been directing plays for over 25 years. If you want to save yourself some hassle, StudioBinder automatically orders your crew lists by the correct department and position hierarchies so you don't need to worry about triggering anyone on set.
Creating a call sheet with a call sheet template spreadsheet is a repetitive task, and it can be a drain on your limited production hours. We're a bit biased, but this is a huge reason why you should create a call sheet online and reclaim that precious time. After that, you can spin off copies of it for every day of the shoot and add the missing details. When using a traditional method to create film call sheets, it is very easy to mix up your files and spend hours working on the wrong version.
Or worse, you could send the wrong call sheet out, making your production look amateurish. For this reason, it's best to practice good folder sorting practices as you create them. Each shooting day folder will eventually contain its respective call sheet, and any supporting materials to attach to emails when distributing the call sheets e.
Here is a step-by-step guide to keeping your call sheets properly named so you can avoid costly version confusion.
Start by making sure that your simple call sheet template includes the word "Template" in the file name, and when it was last updated. Something like this:. Replace "Template" with the shoot day and update the filename, like this:. When you complete the call sheet, save it as a PDF in the same folder. The new PDF file should have the exact same name as the Excel file. If you're making a call sheet with StudioBinder , you have a "living call sheet" online.
Is this For cloud solutions, check out Dropbox , Google Drive , or iCloud. If you're using StudioBinder to create your call sheet online, all call sheets are securely backed up in the cloud, and easily accessible in the future when you need to put together your wrap binder. Each call sheet PDF should consist of only one day. Multi-day call sheets are rarely made for two reasons:. The potential for confusion when sending multiple call sheets at once is extremely high.
You could have the wrong people showing up at the wrong location. This is an on-the-go industry where people practically live off of their smartphones, so make sure to include map link URLs on the call sheet.
That way, talent and crew can just tap the link on their smartphones to easily pull up driving directions. This is especially great when doing company moves. We recommend making only the parking locations into map links.
Otherwise people may drive to the set location and delay your shoot. All call sheets are optimized for smartphone viewing, and call sheet recipients can tap to call, text, or email any production crew members who have exposed contact details. Weather changes frequently. With each change to the weather, even a subtle one, comes change to the plan.
Always double-check weather information three days out. Then check it again the day before the shoot. Then check one more time the morning of the shoot to see if conditions have changed. Accuracy matters which is why we made sure that StudioBinder would auto-check the latest changes in weather on every page load.
Never send your call sheet to cast and crew in its native file format. Secondly, cast and crew may not have the appropriate software to view these formats.
Instead, always export and send a PDF version. There are too many details to have everything perfect on the first try. Do everything you can to make sure you catch those errors before you send it out. The first error check needs to be by you. You created the first version, and you want your work to reflect quality. Here are some recommendations for catching mistakes:. Catching your own mistakes is better than having someone else catch them.
But having someone else catch them is better than having mistakes… so…. Make sure you share it with all the crew chiefs to get approval first. Be conscious of how you may be interrupting. Say you have Scenes 1, 2, and 3 scheduled for tomorrow. You go back to your call sheet and rearrange the schedule. Then you update call times for the affected talent and crew.
If you had not made that check, you would have had to scramble at the last minute, creating a much bigger mess. But fixes are rarely this simple.
In many ways, you end up piecing together a jigsaw puzzle. Generally speaking, the 2nd AD creates the first version of the call sheet. Businesses may require multiple databases for tracking customers, vendors, and other contacts. In addition to all of the outside contacts required to run a business — including clients, suppliers, business partners, utility companies, and other services — employee information must also be collected, managed, and safeguarded to ensure the privacy and safety of personnel.
Just as tax forms, banking details, and other employee information need to be carefully managed, emergency contacts and related info must be kept up to date. Here are a few items you may include on an emergency contact information form:.
Primary and Secondary Contacts: Employees are often asked to list more than one emergency contact and to name the relationship to each person.
This could be a relative, friend, or other contact who is accessible with a current phone number. Emergency Services: Calling is often the first course of action, depending on the emergency, but it can also be helpful to include contact information for the police, the fire department, and other services. Medical Conditions: Employees may choose to list medications or other medical information, such as doctors or existing health conditions, in case an emergency takes place at work and they are in need of medical care but unable to communicate in the moment.
Services for Minor Emergencies: Having easy access to phone numbers for a taxi, locksmith, or other service can expedite dealing with minor events. Emergency contact lists are important not only in a business setting, but also at school and at home. In the home, this type of list is especially helpful for keeping babysitters and other caregivers in the loop, maintaining neighborhood contacts, and more. The more prepared you are, the more likely that you will handle an emergency smoothly. Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.
Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today. You also have to be careful if you use an inkjet that you find paper specifically designed for inkjets. What I bought was not particularly emblazoned with anything saying otherwise, except in the corner where there was a little rainbow thing that said, "Now optimized for color laser printers!
I guess part of "optimizing" it for laser printing is that they use the same coating on the back that they use on the single-sided paper, which inkjet ink comes right off of. So watch out for what you buy, and be aware that your local office-supply store may not carry all the various types to do a direct comparison. OK, now that you hopefully have the right paper, here's the template, in Word format. It's based on my wallet cards for the Acting Company tour. I have left the logo, colors and addresses in so you can see how I had it laid out.
Feel free to change it, unless of course you are working for The Acting Company, in which case, most of your work is done! Once I have gotten the first card layout the way I like it, then I group all the elements and copy and paste them into each of the ten cells. It can sometimes be a little tricky because Word doesn't like playing with tables very much, from my experience. It's always a good idea to print on plain paper first so you can make sure everything looks good, and hold it up to your card paper so you can make sure the edges line up properly.
You will probably also want to think about designing the cards in such a way that they won't look wrong if the printing is a few millimeters off. Download in. When rehearsing a musical, unless there's really not much movement or dance, it's usually required to have the edge of the stage marked with numbers in two-foot increments to facilitate choreography and spacing. If you're going to be really fancy you can use pre-made sturdy numbers that you would find in a hardware store.
If you don't need something so permanent, or for a rehearsal room where you need to be able to remove the numbers cleanly maybe even every day , printing your own is much cheaper and easier. It's also an excellent solution for moments of "oh crap we have to move studios for the next 4 hours and don't have numbers! I have a PDF with a full set of numbers that goes up to Here it is , if you'd like to use it.
It also has guide lines for where to cut the numbers apart, and the centerlines of the numbers. When you're really, seriously, doing a dance show, sometimes you need an additional number line upstage. Hiding it is a lot more difficult because if you've got a balcony the audience is probably going to be looking at it all night. When I did White Christmas the stickers we were given weren't discrete or attractive enough even for downstage.
We decided to customize my standard number line which is big and ugly for rehearsal purposes for a gray-on-black version with just the right amount of visibility. Originally we made two sets, with the upstage numbers even darker, but it didn't pass the "hey can you guys see this? You're going to need a lot of ink for this, so make sure they're taped down well.
Also your upstage line is probably going to get danced all over, so for everyone's sake, make sure it's nice and smooth! Download: Grey-on-Black Dance Numbers. When working under an Actors' Equity contract, one of the first things to happen in the rehearsal period is the Equity meeting. Here votes are taken on a number of subjects, such as the length of the lunch break, and a number of other rules mostly pertaining to how the rehearsal hours are used.
The stage manager needs to provide ballots for everyone to cast their votes, and then calculate the results. I have an Excel spreadsheet I use for this purpose. The one shown above, which you can download is set up for four different votes which in this case are the length of lunch break, whether the company can do "straight-six" rehearsals all week, "straight-six" mixed with full-length rehearsals, and can rehearse on a two-show day.
The options are different under different contracts, this one happens to be for LORT.
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